Create Advanced Shipment Notification (ASN)
To create an ASN, undertake the following steps:
1. Select the Upload Process Option of ‘Create’ on the PO Receiving Wizard ribbon.
Download the Purchase Order by selecting the ‘Download Source Option’ of ‘Open Purchase Orders’ and using the download option of either ‘Download Form’ or ‘Download using sheet data’.
2. After download enter the following details directly into the worksheet or enter the details into the ‘PO Receiving Form’. Access the ‘PO Receiving Form’ by positioning your cursor on the appropriate record and either double-click on a line populated by the PO/Shipment or select the ‘PO Receiving Form’ button on the ribbon.
a) In the Receipt Header section complete the following:
• Receipt Source – Supplier
• ASN Type – ASN
• Shipment Number
• Shipped Date
• Supplier Name and Supplier Number – Required but should already be populated by the download
• Complete any other fields (columns) as appropriate
b) In the Receipt Transactions section complete the following:
• Transaction Type – Ship.
• Transaction Date – Cannot be updated.
• Line Receipt Date – Remove any dates in this field.
• PO Distribution - Is not required but can be left in the worksheet.
• Quantity - Will not be populated as part of the download. If you wish to see the transaction quantities use the Validate Option of ‘Validate only’ or open the PO Receiving Form. The derived quantities will be loaded into your worksheet and these can be changed as appropriate.
3. Upload the transaction – Refer to the Upload Transactions section of this document for detailed instructions.
Adding Lines to an Existing Shipment
The Wizard does not support adding lines to an existing shipment.
Correct an Existing Shipment
The Wizard does not provide you with the ability to correct an existing shipment.
Refer to section:
